When it comes to hosting a meeting or convention, an unattractive and ill-equipped location can spell disaster for an event that you have taken considerable time to plan. The site selection process is a crucial piece of planning, and inspections of viable hotel properties are mandatory. You are seeking to ascertain that the destination including hotels, off-site venues, also air and ground transport, can host your meeting exactly to your specifications.
Sometimes even the most thoroughly planned events have unexpected incidents that are beyond anyone’s control.
In the past several years, Americans have experienced unthinkable disasters resulting from terrorist activity. We’ve just been lucky that nothing serious has happened during our meetings or conventions so far. When it comes to terrorist threats, many planners maintain a “see no evil attitude”. We don’t talk about terrorism or other factors that could disrupt our meetings because we think it won’t happen again.
This month we are sharing some of our most Frequently Asked Questions when it comes to outsourcing corporate meeting and event planning. Selecting the right hotel and coordinating meeting details can become overwhelming without having an experienced professional on your team. Your corporate event planner will also have extensive knowledge of negotiating an effective and fair hotel contract to ensure the greatest number of concessions and include clauses that protect your bottom line.
BizBash Reader’s Forum
April 24, 2014
From handheld mics and backup flash drives to granola bars and comfortable shoes, planners share their must-bring items for the day of an event.
“Knitting needles, pre-threaded needles, eyeglass cleaner, Evian face spray, tools, WD-40, snacks, and so much more.”
Shannon Lemp, wedding planner, Panache and Promises, St. Louis
Meetings and conventions that require numerous hotels in order to meet room demand can force meeting planners to navigate hotel contracts with templates that are all written very differently. They may say the same thing, but it can be challenging to interpret. Why not have all your hotel contracts read exactly the same?
FOR IMMEDIATE RELEASE
MILWAUKEE, WI – March 19, 2014 – PEC Meetings Company officially announced today that they will be partnering with USA Triathlon for a second consecutive year for the USA Triathlon Age Group National Championships, scheduled for mid-August.
Last year’s event set a new record for participants. More than 4,000 athletes from all 50 states between the ages of 15 and 89 swam, biked and ran through Milwaukee. The event was a huge success for the athletes, USA Triathlon, and the city of Milwaukee, which prompted the event to be named the Best Urban Triathlon Race of 2013 by Triathlon Business International.
You’ve made a commitment to book a block of rooms. You think you’ve got the right number reserved, or is it too many? How is one to know for sure when you are booking a hotel three years or more in advance?
Guarantee yourself some flexibility during the planning process by including a schedule of room block review dates in your contract.
Wisconsin Meetings Magazine, Winter 2014
Outsourcing a meeting can be a hard sell sometimes. As companies scale back their budgets and trim their workforce, they may also decide to bring the planning duties for smaller meetings, parties and other events in-house. However such a strategy doesn’t always make sense from a financial, risk and time standpoint.
PEC Meetings Company, formerly known as Professional Events and Consulting, LLC, gives back to Blessings in a Backpack.
PEC Meetings Company has a long standing history of giving back to the community, and in 2014 we are supporting Blessings in a Backpack. Blessings in a Backpack directly impact the lives of under-privileged elementary school children by providing them with much needed food on the weekends. Currently in 45 states, donations to Blessings can be made locally and 100% of the donation is given to the children in the form of nutrition.
BizTimes Milwaukee, February 2014
Meeting planners and companies are tapping into the power of mobile apps to add greater digital dimension to their events. Mobile apps created specifically for corporate events, conventions and social events are practically becoming a necessity because they can unlock new means of engagement and communication among event organizers, event attendees and exhibitors.
Meetings done right.