Meeting and Convention Planning

When meetings matter.

We understand that the pressure of meeting planning can be overwhelming.  So whether you’re planning a convention or event for your corporation or association, pec meetings company will become an extension of your staff.

Our experienced planners provide select services or full-scale solutions for our meetings procurement clients. From pre-planning logistics to online registration and post event follow-up, our qualified meeting planners assist in planning all facets of your meeting through our Strategic Meeting Management (SMM) process.


Do you understand your hotel contract?

Do you have the time to research your options?

Do you know what to ask?

Are you getting a fair deal?


Do they provide contract clause management?

Do they have decades of experience negotiating hotel contracts?

Are they effective in negotiating amenities and concessions customized to your group needs?

Are they thorough in researching ALL hotel options?


We have a proven system for sourcing and finding ALL viable hotels

We remain your trusted advisor before and after contract signature

The hotels sign our contract

You are assured continuous contract management support via our CMR


Your trusted meeting planner will:

  • Assess your meeting goals and objectives
  • Outline specific tasks and responsibilities
  • Utilize pec’s expertise to leverage industry relationships and save you time and money
  • Plan and manage entire meetings and conventions or assist with a few simple components.  There is no job to big or too small
  • Provide you with a robust online registration system that is fully customizable and secure–the monies are deposited directly into your account. The system is integrated with Passkey and provides reporting the way you want it, when you need it

How you benefit from our meeting and convention planning service:

  • We become your virtual planner, which reduces your administrative duties so you can concentrate on the content of your meeting or convention.
  • Our access to specialized resources such as AV, technology, software and apps enhance the effectiveness of your content.
  • Due to our buying power and established industry relationships, we help you maximize your ROI.
  • We save you time and money.

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